Processing of (personal) data by the entity in charge of the online application process
Recruitment Privacy Statement — Nine Edge Wealth
This privacy statement relates exclusively to personal data collected as part of our online recruitment and application process. It explains how Nine Edge Wealth handles the personal data you provide when you apply to work with us.
Who we are (the controller)
The controller for the purposes of UK data protection law is:
Nine Edge Wealth Limited (please confirm the exact registered name)[Registered office address]Telephone: [phone number]Registered in England and Wales, company number 16823112.
Data Protection contact: [name / job title and contact email] (see note below)
What personal data we collect
Personal data means any information relating to an identified or identifiable individual — for example your name, address, telephone number and date of birth, as well as information about your career history by which you can be identified. Information that cannot be linked, directly or indirectly, to your real identity is not personal data.
If you apply to us electronically — by email or via our online application form — we collect and process your personal data for the purpose of running the recruitment process and, where relevant, preparing an employment contract.
By submitting an application through our recruitment site, you express your interest in working with us and provide personal data that we use and store only for the purpose of your application. In particular, we collect:
Only authorised HR staff and colleagues involved in the relevant recruitment process have access to your data. As a rule, your personal data is stored solely for the purpose of filling the role you have applied for.
Legal basis for processing
We process your application data on the following bases under the UK GDPR:
How long we keep your data
If your application is unsuccessful, we will store your data for a period of [number] months after the recruitment process has concluded. We do this to meet legal requirements and to be able to respond to any claims that may arise. After this period, we will delete or anonymise your data. Where data is anonymised, it is retained only as metadata with no direct personal reference, for statistical analysis (for example, the number of applications received in a given period).
We may also retain your data for a further [number] months after the process has concluded so that we can add it to our talent pool and contact you about other vacancies that may interest you. By accepting this privacy statement, you consent to this further storage and to the inclusion of your data in our talent pool. You can withdraw this consent at any time (see "Your rights" below).
If you are offered and accept a position with us, we will retain the personal data collected during the recruitment process for at least the duration of your employment, in line with our employee privacy notice.
Disclosure of data to third parties
Data submitted as part of your application is transferred using TLS encryption and stored in a database operated by Personio SE & Co. KG, which provides our HR and applicant management software (https://www.personio.com/legal-notice/). Personio acts as our processor under Article 28 of the UK GDPR, and the processing is governed by a data processing agreement between us as controller and Personio as processor.
Your rights
If we process your personal data, you have certain rights under the UK GDPR, depending on the legal basis and purpose of the processing. In particular, you have the right of access (Article 15) and the rights to rectification (Article 16), erasure (Article 17), restriction of processing (Article 18) and data portability (Article 20), as well as the right to object (Article 21). Where we process your data on the basis of your consent, you have the right to withdraw that consent at any time under Article 7(3); withdrawing consent does not affect the lawfulness of processing carried out before withdrawal.
To exercise any of these rights in relation to data processed during the recruitment process, please contact us using the details above.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority, if you believe we have not handled your personal data in accordance with the law. You can contact the ICO at https://ico.org.uk or by calling 0303 123 1113.
Changes to this statement
We may update this privacy statement from time to time to keep it in line with current legal requirements or to reflect changes to our recruitment or other processes. The updated version will apply to any later visit to our recruitment site or any later application.
This privacy statement relates exclusively to personal data collected as part of our online recruitment and application process. It explains how Nine Edge Wealth handles the personal data you provide when you apply to work with us.
Who we are (the controller)
The controller for the purposes of UK data protection law is:
Nine Edge Wealth Limited (please confirm the exact registered name)[Registered office address]Telephone: [phone number]Registered in England and Wales, company number 16823112.
Data Protection contact: [name / job title and contact email] (see note below)
What personal data we collect
Personal data means any information relating to an identified or identifiable individual — for example your name, address, telephone number and date of birth, as well as information about your career history by which you can be identified. Information that cannot be linked, directly or indirectly, to your real identity is not personal data.
If you apply to us electronically — by email or via our online application form — we collect and process your personal data for the purpose of running the recruitment process and, where relevant, preparing an employment contract.
By submitting an application through our recruitment site, you express your interest in working with us and provide personal data that we use and store only for the purpose of your application. In particular, we collect:
- your name (first and last name);
- your email address;
- your telephone number;
- your LinkedIn profile (optional); and
- how you heard about us.
Only authorised HR staff and colleagues involved in the relevant recruitment process have access to your data. As a rule, your personal data is stored solely for the purpose of filling the role you have applied for.
Legal basis for processing
We process your application data on the following bases under the UK GDPR:
- to take steps at your request prior to entering into a contract of employment (Article 6(1)(b));
- for our legitimate interests in assessing your suitability for the role and managing our recruitment process (Article 6(1)(f)); and
- where you have given it, your consent — for example, to retain your data in our talent pool (Article 6(1)(a)).
How long we keep your data
If your application is unsuccessful, we will store your data for a period of [number] months after the recruitment process has concluded. We do this to meet legal requirements and to be able to respond to any claims that may arise. After this period, we will delete or anonymise your data. Where data is anonymised, it is retained only as metadata with no direct personal reference, for statistical analysis (for example, the number of applications received in a given period).
We may also retain your data for a further [number] months after the process has concluded so that we can add it to our talent pool and contact you about other vacancies that may interest you. By accepting this privacy statement, you consent to this further storage and to the inclusion of your data in our talent pool. You can withdraw this consent at any time (see "Your rights" below).
If you are offered and accept a position with us, we will retain the personal data collected during the recruitment process for at least the duration of your employment, in line with our employee privacy notice.
Disclosure of data to third parties
Data submitted as part of your application is transferred using TLS encryption and stored in a database operated by Personio SE & Co. KG, which provides our HR and applicant management software (https://www.personio.com/legal-notice/). Personio acts as our processor under Article 28 of the UK GDPR, and the processing is governed by a data processing agreement between us as controller and Personio as processor.
Your rights
If we process your personal data, you have certain rights under the UK GDPR, depending on the legal basis and purpose of the processing. In particular, you have the right of access (Article 15) and the rights to rectification (Article 16), erasure (Article 17), restriction of processing (Article 18) and data portability (Article 20), as well as the right to object (Article 21). Where we process your data on the basis of your consent, you have the right to withdraw that consent at any time under Article 7(3); withdrawing consent does not affect the lawfulness of processing carried out before withdrawal.
To exercise any of these rights in relation to data processed during the recruitment process, please contact us using the details above.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority, if you believe we have not handled your personal data in accordance with the law. You can contact the ICO at https://ico.org.uk or by calling 0303 123 1113.
Changes to this statement
We may update this privacy statement from time to time to keep it in line with current legal requirements or to reflect changes to our recruitment or other processes. The updated version will apply to any later visit to our recruitment site or any later application.